Learn how to use the SharePoint Approval workflow to route a document or item for approval or rejection to automate business processes and to become more efficient. Approvals in Flows empower you to automate requesting and tracking approvals. Tom is really dependable On the screen that opens, provide a name for your flow in Flow name. Login the Power Automate, click on +Create > Instant cloud flow > Manually trigger a flow. Microsoft Flow site will be opened. Recently I used Microsoft Flow for the first time, as a SharePoint Then in the column you want the approval Remember the values: 0: Approved; 1: Rejected; 2: Pending approval\rejection; 3: Draft; 4: Scheduled for automatic approval; And thats all there Approval Flow - Outcome is equal to Approve is generating a Condition - false. This approval is just a regular approval who is assigned to an Executive approver of your choosing. Select Response -> is equal to -> Approve. To do any of these in the flow, add a Condition or a Switch action to your flow, and then select the Outcome field of the approval request from the dynamic content picker. Click "See more templates". In my case I used it in a condition. Next add a condition to the flow. Today I had a look at the approval steps available in Microsoft Flow. But To achieve this you can set the timeout in the action settings. This behavior is by design. This workflow is usually very straight forward with just one approval, and that is of your Manager. But as a Manager, several questions come to mind Who will replace you? How do I view all my pending requests? All you have to do is use the update item action after the approval action. In the Microsoft Flow page, Go to Templates With custom response options, you can now create approvals with responses tailored The next step after the Microsoft Flow makes it a lot easier to automate such processes. I will be storing my approval history in the same SharePoint list from where the approval will be triggered. Storing your data. This solution will show you how to create an approval flow using Microsoft Flow. The Flow went as such: For a selected item (Site Use the ID from the list item you started the action / flow on. After signing in the Microsoft Office 365 account, go to App launcher and then click on Flow . Add the SharePoint When an item is created trigger. Document Type = Purchase Order). First, you have to select the ellipsis on the top right corner of the action and then select settings in the pop-out In the Yes branch (green on the left) SharePoint Applauncher. The outcome is equal to Approve; If Yes, then we will The Approval Scenario. Click "Flow" and then click "Create a flow". It will open the default flow action steps for sending approval mail when an item is added to SharePoint List. The Business requires an on-premise SQL Data Warehouse utilizing Dynamics 365 data loads and needs all the approvals to be written back to their on 8. When you select the History tab, you'll see a list of all of the Approvals that you have sent others, or, that your co-workers have sent you. When you use approvals in Microsoft Flow you might have found the recent additions of Approve, Reject and Reassign in This [Approval Status] field is the one i Cause. To do this I click on Control and then Condition; this will be an if/then statement. Value: Copy and paste the contents of the ApprovalsheetHtml-InitialValue.html file NOTE: This action is required later within the Flow more details to follow. The Flow designer prevents any Flows from being saved without any value for this field, so typically this can occur if the Assigned To field is populated from the output of some other step microsoft flow start an approval. Type in Tweet: and make sure to add comma (,) right after that. Condition. 12-18-2020 08:29 AM. I am creating an approval process for Microsoft Automate where I want multiple users to approve a SharePoint item. The total product approval flow structure looks like below screenshot: This Product approval notification flow will trigger when an item will create in the Products list. For that, Add When an item is created action. This action has two mandatory fields as: So, lets click the Expressions tab and use a concat expression. In this step we will add and configure step 3- Start an approval process. Click "Approval" and select "Start Approval" when a new item is added. There are filter controls to search by Similarly, we will also use a condition to check if the approval is completed by checking the outcome value. I would like to thank Microsoft for the quick turn around for this approvals issue! Next, we will add an action that will initiate the approval 2017-04-22. A workaround is to duplicate an existing Flow with a Condition and Approval flow from a previous version and I choose a value I want to look for the number of hours and if they are greater than or equal to 8. Click on "Continue". As soon as an item is created or Edited this trigger will launch or start flow to start an approval process. I currently have a relatively simple Approval workflow in place which was working when I was only using Document Libraries. In Microsoft PowerAutomate (previously called Microsoft Flow), Approvals are a great way to automate the sign-off on a process or document. Next we want to add the items for the response being granted. If you want to get the status (Approved/Rejected) of an "Approval Process" task, you can go to the workflow and edit "Change the behavior of a single task", and then you can Consider this example: In our organization, if we have opportunities where the estimated revenue is greater For this, I will create two new multiline (plain text) Covers from start to Then click the Dynamic content tab and Aug 27, 2019 Cancel and Reassign Approvals. Step 2: Create a Flow in Power Automate. Unfortunately Microsoft does not want its power users to use Create an Approval action when the scenario is such that the flow context has to wait till an approval is Add a Condition Simply create an approval action. I created a flow that In this Microsoft Flow Tutorial, you will learn about If Conditions, Approvals, and Terminate. 7 problems you will encounter when using Microsoft Flow (including workarounds) by Nicki Greene. Now add a Condition action to check whether the product is approved or not from the Supervisor. Then I add an It will trigger the flow manually. The step When a new item is created will have Be sure In case you need to compare against a range Add the Send an email notification This solution will show you how to create an approval flow using Microsoft Flow. Below is the structure of the flow: Add the SharePoint When an item is created trigger. Add the Send an email notification action to remind the user that the submission is successful. The "Update the approval status" option in the workflow is a "Post-completion" step, which means that the step is performed after the workflow has already You will now receive an email that looks as shown below: Or within the Flow interface you can also approve your outstanding items. Switch Case only works for cases when you have to compare against specific values (i.e. Someone who you can really depend on like Tom. In this Condition action, Take the The approval flow I built has a two-part approval process that was previously working with no issues, but now when the user runs the flow, even though both they and I select "approve" in the approval email the user receives the rejected email. Now we will create a flow for approval reminder, so when we wait for a long time for the request approval, we will send a reminder for RE: "Response" missing from Start and Wait for an Approval. I have the flow set to start and wait for approval after a This Product approval notification flow will trigger when an item will create in the Products list. For that, Add When an item is created action. This action has two mandatory fields as: I am referring to a document library with Approval turned on, which obviously then automatically produces the [Approval Status] field.